It’s essential that board members know how to conduct these meetings smoothly as nonprofits continue to move away meetings in person and instead to online calls. There are many things that could affect the quality of a meeting that is virtual, whether participants are in the room or on the other side of the world. For instance, a participant might encounter technical issues like a screen that freezes or a sudden loss of audio. While these issues may happen, the best way to avoid them is to be prepared ahead.
Making an agenda in advance allows attendees to get a understanding of the agenda and to provide feedback on potential issues prior to the meeting. This also makes the meeting run smoother because the attendees can concentrate on the issues that are most pressing. The agenda should be able to include items in order of priority and also allocate time slots for each subject. The agenda should also contain an approximate meeting time to ensure that participants remain on track and don’t exceed their allotted time.
Teleconference tools allow members to share their computer screen with other members of the group. This will help keep the http://www.boardonlinemeeting.net/6-ways-azeus-convene-software-will-change-your-business-tomorrow online meeting running smoothly. This is particularly useful if the board must present financial reports, committee reports or any other document that requires visual representation.
Furthermore, this feature allows an individual to make in-real-time changes on a file that’s being shown to the group. This feature is beneficial when a group is looking over the data-driven spreadsheet.