A virtual dataroom (VDR) provides an extremely secure way of storing and sharing documents online. They are typically used to help raise funds or conduct due diligence and offer specific permissions.
To make the most of the benefits of a VDR it is important to know what kind of data will be uploaded and how it will be structured. Begin by sketching out the desired outcome, like an investment recommendation, and then work backwards to identify the types of data that could be required to achieve that objective.
You’ll have to create an exhaustive list of all the documents you’ll likely to share as legal documents like articles of incorporation and shareholder agreements, operational documents like employee handbooks, customer lists and supplier contracts, as well as any market study or competitive analysis you have done. Don’t not forget to include any first-hand customer testimonials about their experience with your brand.
It is also useful to include a section for Q&A where investors can post questions or post comments. This helps keep the conversation in focus. It is essential to select a tool that has advanced commenting features. This allows you to make notes on documents without other users being able to see them, and also create a central discussion area for communication.
Use a solution that features an activity log so you can keep track of the way your data is used and ensure that everyone is adhering the rules for file handling. It is also recommended to consider using watermarks to minimize the risk of document theft or accidental alteration. You should also provide users-friendly training materials and training sessions to help familiarize new users with the platform.
http://www.dataroominfo.org/gdpr-compliance-and-data-room/