In the present time, when data breaches are a regular occurrence many businesses turn to virtual data rooms for sensitive data. The goal is to enable stakeholders such as lawyers, investors and other professionals access to confidential documents and still maintain security measures to protect against malicious external attacks and uninvited viewing and downloading. The problem is that these are far more complicated to handle than the simple files sharing tools available via email, Google Drive, or Dropbox and require an amount of security that is equal to the risk of sensitive information getting into the wrong hands.
When selecting a data storage facility for sensitive information A business should focus on the level of security it provides in terms of permission settings as well as auditing capabilities, watermarking, and other features that help prevent sensitive information leaks as well as other risks. It should also consider the provider’s expertise and track record in developing secure online solutions for managing documents for sensitive data.
A virtual data room should be able to remove documents containing sensitive information. It is not uncommon for business documents to contain sensitive or confidential information, but eliminating it manually from every individual document can be time-consuming and increases the risk of one or more instances of proprietary or sensitive information being left out. In addition, a good data room should offer the capability to export quickly documents from a virtual data room without losing access to security measures that are encrypted and used to protect the document.